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Marketing and International Agency Procurement
HOW TO SUPPLY TO THE UNITED NATIONS SYSTEM OF ORGANISATIONS
A]
INTRODUCTION
Learning
objectives ·
Educate exporters on how to make their products / services
acceptable to the UN agencies. ·
Inform exporters on all the technicalities of
supplying to the UN Agencies – documentation,
payment procedure,
rules, do’s and don’ts amongst
others. Procurement Volume 2003: Nigeria and Global Of 6bn procurement of the UN System in 2003, Nigeria Exporters/
Suppliers accounted for only $6.2m or o.1%.
Procurement from Nigeria by Agency 2003
Organization
Value ($m)
FAO
2.2
UNICEF
2.2
UN/PS
1.2
UNFPA
0.3
UNIDO
0.1
Others
0.2
Total
6.2
Procurement Volume of 15 Major UN Agencies 2003
S/N Organization
Value ($m) 1.
WFP
1057.88 2.
UN/PS
891.85 3.
UNDP
732.03 4.
UNICEF
709.31 5.
UNOPS 383.01 6.
FAO
376.50 7.
PAHO
211.97 8.
UNRWA 120.61 9.
WHO
117.53 10. UNFPA
94.77 11. UNHCR
90.66 12. IAPSO
89.86 13. KCAO
69.77 14. IAEA
68.72 15. WIPO
66.03
UN Global Marketplace : Supporting Agencies & Addresses
B] SUPPLY GUIDELINES
Eligibility Criteria for UN Global Marketplace
Registration 1.
Completion of online registration form on
www.ungm.org
2.
General acceptance of UN General Terms and
Conditions
3.
Generally prepared to accept international
/ national standards.
4.
Approval by at least one UN agency
Procurement Procedures: Common Guidelines for UN
Procurement Procurement activities of the UN system are based on the following
·
The objectives of the UN Organization concerned ·
Fairness, integrity & transparency through
competition ·
Economy & effectiveness ·
Best value for money
These Common Guidelines cover procurement stages
from sourcing to execution of a procurement
contract Thresholds – type of solicitation *
Up to 30,000 USD
-
Relatively
informal
-
Requests for Quotation
*
30,000 – 100,000 USD
-
Formal
-
Requests for Quotation
-
Shortlist
-
Minimum 3 potential bidders
-
Local Contract Committee review
*
Above 100,000 USD
-
Open/formal
-
advertised (on
the web) generally larger shortlist (minimum 6 potential bidders)
-
Invitation to Bid
or Request for Proposals
-
Public bid openings for ITB’s
-
Local Contracts Committee/Advisory
Committee Procurement review
Bid Evaluation Criteria *
Acceptance of UN payment terms
*
Delivery Terms (INCOTERMS 2000)
*
Delivery Time
*
Technical Requirements
*
Recognised International/National Standard
*
Supporting Documentation
*
Proven Production Capacity & Financial
Strength
*
Warranty Conditions
*
Appropriate Alter-sales Service
*
Previous Contract References
*
Price UN Supply Readiness
*
Market knowledge (UN structure and culture)
*
Suitable products / services
*
Export experience / references
*
Languages (employees, documents)
*
Competitive price (tight calculation)
*
Networks /partner (country knowledge, after
sales services)
*
Capacities (financial, personnel)
*
Intercultural skills
*
Flexibility and accuracy
*
Persistence, endurance, patience
Practical Tips for Potential Suppliers General
*
Always respond to bid invitations
-
if you cannot offer inform the UN
Organization accordingly Bid Preparation
*
Study bid documents, conditions and
requirements carefully
*
In case of uncertainty – ask for
clarifications
*
Ensure that your offer meets ALL biding
requirements
*
Technical specifications: read carefully
and meet the minimum requirement
*
Quality statements: Norms and
international/national standards
Major Items procurement by the UN System – 2003
Equipment
Services
*
Food
*
Security Services
*
Pharmaceutical Supplies
*
Outsourced Personnel Services
*
Vehicle
*
Engineering Services
*
Computers and Software
*
Construction
*
Shelter and Housing
*
Corporate Services
*
Telecommunications
*
Freights Services
*
Equipment *
Printing Services and Equipment
Rental
*
Laboratory Equipment
*
Consultancy Services
*
Chemicals *
Telecommunication Services
*
Building Materials
The United Nations System of Organizations EACH ORGANISATION….. *
has its own special requirements for goods
and services
*
conducts its own procurement activities
*
follows common procurement rules and
regulations
*
constitutes a separate and distinct
customer
UN Procurement Market Online Portal http://www.unbiz.un.int *
Guide to websites of UN Organisations &
procurement offices
*
Tender notices
*
Contract awards
*
Contracts Procurement plans and statistics
*
Sample contracts
*
Vendor lists Development Business
*
UN
publication available in paper format or at
www.devbusiness.com
*
Annual Subscription Fee from $550
Types of
Solicitation
*
Expression of interest (EOI) Written communication by a supplier to provide
information about its products, resources,
qualification and experience
*
Request for Quotation (RFQ)
Less formal solicitation, lower-value, standard
specifications, readily available on the market
*
Invitation to Bid (ITB)
Formal solicitation, lowest evaluated price,
compliant and technically acceptable
*
Request for Proposal (RFP)
Formal solicitation, requirements possibly met
in a variety of ways, overall best solution will
win the award (Combining technical solution
and
price considerations) – not necessarily the
lowest price.
C] SOME UN CONTACTS FOR SUPPLY BUSINESS
1.
UN PROCUREMENT SERVICES, New York, USA
Mr. Dmitri Dovgopoly
Chief, Field Procurement Section
UN Procurement Services New
York, USA
E-mail:
dovgopoly@un.org
2.
UN MISSION IN LIBERIA (UNIL)
Mr. Christopher Fathers
Chief Procurement Officer
UN Mission in Liberia (UNMIL)
Tobman Boulevand, Sinker
Monrovia, Liberia
Tel:
(1) - 212 – 963 - 9926/7
Fax:
(1) - 917 – 36 – 75879
Cell:
(231) - 6 -532 – 209
E-mail:
fathers@un.org
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